Criminal checking Rules for All SA's brought in by the industry PACT (not Phoenix) from 1st Jan 2016
PLEASE DO NOT Call or Email the offices about Disclosure / DBS.
All artists must apply for a BASIC certificate using the Government Disclosure websites (links below) in Scotland or Northern Ireland (not the England government office), or if you have an Enhanced DBS, please see guidance below.
APPLY FOR A BASIC DISCLOSURE via THE GOVERNMENT WEBSITE LINKS BELOW, IN NORTHERN IRELAND OR SCOTLAND:
< OR >
Please note, if you already have an ENHANCED / CRB certificate through another job, PACT have stated you can choose to use it (with consent) for filming purposes if it isn't OLDER than 18 months.
The only exception to this rule if the Enhanced certificate is older than 18 months, is if it's registered on the Government Update Service. Similarly, if you obtain a new enhanced certificate in future through another employer and it is registered straight away (within 19 days) on the update service, PACT have stated that you can use this certificate for as long as it valid (with consent).
WHEN YOU RECEIVE YOUR CERTIFICATE IN THE POST,The facility for this is on SECTION 12. of your Phoenix Profile
UPLOAD IT ONTO YOUR ONLINE PHOENIX PROFILE AND TYPE IN THE CERTIFICATE REFERENCE NUMBER
(if your number is over 10 digits long, that is fine, just input the whole number including any zero's
CARRY A COPY OF YOUR CERTIFICATE TO ALL PHOENIX JOBSCarry a copy of your certificate by taking a photo on your phone or by taking the certificate or a photocopy of the certificate with you.
THESE NEW RULES ARE BEING IMPOSED BY THE INDUSTRY.
ALL CASTING AGENTS ARE NOW REQUIRED TO CHECK THAT ARTISTS HAVE APPLIED FOR & RECEIVED THEIR OWN PERSONAL DISCLOSURE CHECK
We advise all artists who would like to carry on (or start) working with us to apply now in advance.
DOWNLOAD PACT GUIDELINES HERE
WHAT is a Disclosure CHECK (also known as DBS or CRB) ?
A Basic Disclosure Certificate is a document containing impartial and confidential
criminal history information held by the police that can be used to make safer recruitment decisions. The basic disclosure document will provide details of an individual's unspent criminal convictions, or state that they have none.
WHEN DOES THIS NEW RULE COME INTO FORCE?
January 1st 2016.
WHY DO ACTORS & SUPPORTING ARTISTS NEED A Disclosure CHECK ?
PACT, together with the BBC, Channel 4, Channel 5, ITV and Sky, are committed to safeguarding children working in our industry. As part of the background checks that producers already undertake for production staff, crew and freelancers, the broadcasters are requiring an additional measure to protect vulnerable adults, children and young persons under the age of 18.
Broadcasters and producers are looking for the check to seek external assurance that the SAs they recruit to work on programmes or films that involve under 18s have no unspent convictions for offences contained within the Sexual Offences Act 2003. All children working on productions are chaperoned at all times by a licensed chaperone and/or a parent/guardian. However, the check with Disclosure Scotland/AccessNI will reveal if any SAs have any unspent convictions that should preclude them from working on a production involving children, whether or not the children are chaperoned.
Please note it is possible for young persons over the age of 16 to obtain basic disclosure checks and they will be expected to do so.
IS A BASIC CHECK SUITABLE FOR WORKING WITH CHILDREN?
When applying for a Basic Check, you will be informed that the Check is not suitable for roles working with children or vulnerable adults. This is because the Basic check is not suitable for chaperoning or direct physical contact with children/adults. PACT are asking SA's to be checked so that convicted sex offenders do not work on set with children, therefore this type of check is suitable for that requirement.
WHAT DO I DO WITH THIS CERTIFICATE WHEN I RECEIVE IT IN THE POST?
Upload a copy or photo to your online Phoenix Profile in SECTION 12.
CAN I REGISTER MY SCOTTISH OR NORTHERN IRELAND DBS CERTIFICATE ON THE GOVERNMENT UPDATE SERVICE?
NO. Only English Enhanced checks can be registered on the update service, therefore for the majority of SA's who apply through Scotland or NI, the £13 annual update service wont be available.
SIMPLY apply for a Scottish or NI check and obtain a new one every 18 months, and that's it.
Then upload to your Phoenix Profile in section 12.
- What information is needed to complete the application process?
You will need to provide 3 forms of identification to confirm your name, date of birth and
current address for example passport, driving licence, utility bill, rental agreement, mortgage or bank statement.
You will also be asked to provide:
· Information from a utility bill at your home address
· Your home address details for the last 5 years
Why do I have to apply for a certificate through Disclosure
Scotland/Access NI and not England?
Currently Disclosure Scotland and Access Northern Ireland are the official UK agencies able to provide basic disclosure certificates.
The Disclosure and Barring Service (the “DBS”) in England and Wales does
not currently provide a basic disclosure checking service.
What does the basic disclosure certificate look like?
The link below will take you to a current sample certificate from Disclosure
What is the cost of a certificate? What information do I need to provide? How long does it take to issue a certificate?
Through Disclosure Scotland it currently costs £25 and you will need to provide 3 types of ID. It usually takes no more than 14 days for a certificate to be issued.
You do not need to supply the address of any broadcaster or producer in this process
as it is your agent that will check the certificate that you have obtained.
The Disclosure Scotland website gives clear instructions. The information can be found here:
AccessNI also provide a service with the current cost of the certificate being £26.
How often do I need to provide a certificate?
A new certificate will need to be provided every 18 months. However, if within that period you are convicted of an offence under the Sexual Offences Act 2003, Phoenix will need to be informed of this by you as they will not be able to supply your services to a production involving children. You will also notice that wording will be included in your chits confirming that no sexual offence has been committed since the Disclosure Scotland certificate was obtained, such as:
“I confirm I do not have any unspent convictions for sexual offences as contained within the Sexual Offences Act 2003 and I have never been subject to any disciplinary action or sanction relating to vulnerable groups.”
What is the difference between the basic disclosure check and standard
and enhanced checks (commonly referred to as DBS, or formerly CRB, checks)?
The basic disclosure check only provides details of unspent convictions.
Individuals and the self-employed are able to apply for this certificate, whilst engagers are not able to submit an application for a basic check.
Standard and enhanced checks provide details of both unspent and spent convictions and only apply to certain job categories (e.g. teacher or healthcare professional) or where an individual carries out what is defined as a “regulated activity” with a child or a vulnerable adult. As SAs are neither listed within the specified job categories nor normally involved in what is described as a “regulated activity”, they are unlikely to be eligible for these checks.
Are other contributors or crew checked?
Standard and / or enhanced checks are made on contributors/members of a production team who work directly with under 18s and who are eligible for such a check where possible. If not eligible for such checks, then a basic disclosure check will be required.
In addition, self-declaration forms may help to provide a degree of extra assurance in relation to an individual’s criminal history. These forms are used in specific circumstances and typically where we have a direct contractual relationship with those individuals.
FURTHER LINKS :
Child Protection Policy
Code of Conduct
Working and Filming with Under 18s guidelines